Terms of Reference:
Invitation to bid: consultant(s) for ILGA World governance reviews
The image shows a background in six rounded frames, each of them with a colour of the Pride flag. Text reads: “Invitation to bid - Consultant(s) for ILGA World governance reviews” and offers details about the opportunity, deadline for bids, and objective and scope of the consultancy. The ILGA World logo sits at the bottom centre of the image.
Purpose
ILGA World (The International Lesbian, Gay, Bisexual, Trans and Intersex Association) is seeking a consultant/consultants to support the Executive Director and the Executive Board in reviewing the ILGA World Constitution and Standing Orders and in revising the organisation’s governance manual.
The organisation
ILGA World is a worldwide federation of more than 1,800 organisations from over 160 countries and territories campaigning for lesbian, gay, bisexual, trans and intersex human rights, since 1978. We want a world where the human rights of all are respected and where everyone can live in equality and freedom: a world where global justice and equity are assured and established regardless of people’s sexual orientations, gender identities, gender expressions and sex characteristics (SOGIESC). ILGA World has ECOSOC consultative status at the United Nations. Our members are based in our six regions: Pan Africa ILGA, ILGA Asia, ILGA-Europe, ILGALAC (Latin America and the Caribbean), ILGA North America and the Caribbean, and ILGA Oceania. Governed by an elected Board of 19 activists representing our global family, ILGA World is queer democracy in action. For more information, look at https://ilga.org
Background
ILGA World’s Board would like to start a process to review the make-up of the Board, in particular including the development of a sustainable model that ensures intersectional representation of the movements we serve in the Board. Moreover, ILGA World’s Board would like the functions and effectiveness of the Board and the Steering Committees to be reviewed and assessed with external support. Based on the assessment, the organisation wishes to review its governance manual.
Objective and scope
The objective and the scope of this consultancy is to support the Board and Governance committee in revising the current constitution and standing orders of the organisation through an intersectional feminist lens.
The consultant should assist the Board and governance committee in consulting with the membership, ILGA World regions and other stakeholders through a range of methods to gather further feedback on the make-up of the Board, including the intersectional representation of current Bisexual, Intersex, Trans, Women, and Youth (BITWY) committees.
The consultant should consolidate the assessment document drafted by the Board, the notes on a Town Hall meeting (conducted at the previous World Conference), and the results of the above-mentioned survey in a document with recommendations on the changes needed to the ILGA World’s founding documents.
As a minimum the consultant should support the Executive Director and Governance committee in planning, implementing and facilitating at least one multi-day governance committee workshop to develop a concrete proposal (or proposals) and facilitate the finalisation process of the Board proposal with the Board before the World Conference in 2024.
The consultant will assist the Governance committee and the Board in drafting amendments to the Constitution and Standing Orders of ILGA World to be presented to the general assembly at the World Conference or in an online general assembly called for this specific purpose.
The consultant will also be present and assist the Governance committee and the Board in the process of discussing and voting on the proposed changes.
Finally, the consultant will assist the Governance committee and the Board in revising the Governance Manual.
The selected contractor(s) must have :
- Knowledge and experience in governing international organisations
- Strong knowledge and expertise on matters pertaining to intersectional
- Strong feminist approach
- Sound moderation and facilitation skills
- Multiple years of expertise with SOGIESC and feminist organisations
Outputs
The consultant is expected to produce the following outputs:
- A survey to our membership to consult on the Board make-up
- One report that collects the survey results, desk research on governance models, and results from a town hall meeting conducted at the 2022 World Conference
- A 3-day governance workshop agenda and implementation plan
- Delivery and facilitation of said workshop
- Proposals on changes to the constitution and standing orders of ILGA World
- Revised governance manual
Timeframe of the consultancy
The project will start on1 March 2023 and will conclude with the World Conference planned for November or December 2024.
Payment modalities
Bidders should provide a quote for the completion of all work with their application.
The compensation shall be due and payable upon receipt of an invoice after completion of the consultancy.
Travel costs to meetings should not be included in the bid. Travel related expenses will be covered by ILGA World directly.
Application process
Bids should be sent by 28 January 2023, 1:00 PM Central European Time.
The bid should contain:
- The bidder’s curriculum vitae(s)
- Methodology of proposed approach
- Outline of governance workshop with board
- Experience with other international NGOs
- Evidence of work related to the objectives mentioned above
- A full quote for the work (all types of costs shall be given in CHF, excluding VAT).
Bids are to be submitted by e-mail to Julia Ehrt, ILGA World’s Executive Director, at executivedirector(at)ilga.org. Please write “ILGA World Governance consultancy” in the subject line of the email. Any questions can be directed by e-mail to executivedirector(at)ilga.org. The successful consultant(s) will be contacted in February. We will not be able to offer any compensation for any of the work included in the bids that will not be selected.
Please note: ILGA World might select a team of consultants to cover all the objectives mentioned above.
Evaluation criteria
The bids will be evaluated according to the following criteria:
- quality of response
- proven knowledge of governance and organisational models for international NGOs
- previous Board experience
- value-for-money approach: bids that provide the best overall value for money - taking into account quality, cost, experience, and preliminary assessment - will be preferred over unbalanced or abnormally low bids