Invitation to bid for consultancy: fundraising and sponsorship activation services for the ILGA World Conference

The International Lesbian, Gay, Bisexual, Trans and Intersex Association (ILGA World) is seeking a consultant to participate in the fundraising team for the 2022 ILGA World Conference.

The consultant will work with the Coordinator of Donor Relations, MEL & IT at ILGA World. The individual will source corporate and US foundation funding and support government funding requests. The individual must be based in the Greater Los Angeles Area or willing and able to travel to Los Angeles within any COVID-19 pandemic restrictions.

The consultancy will begin in July 2021 and will end by 31 July 2022 for 12 months.
Download the Terms of Reference

Deadline to submit your bid:
NEW DEADLINE! Monday 12 July 2021, 23:59 PM Central European Summer Time


The ILGA World Conference is the largest gathering of ILGA World. It is where our global membership meets to shape its future, vote about the organization’s rules and structures, and plan strategies for the global LGBTI movement. In addition, it is a space where activists, funders, governments, and other stakeholders come together to learn, share, and network.

The event is held every two years. Initially planned in 2021 and postponed due to concerns around the Covid-19 pandemic, the next edition of the ILGA World Conference will be held from 2 to 6 May 2022 in Long Beach, CA, United States.

The conference is ILGA World’s signature event: the organization provides scholarships for diverse activists and LGBTI-led organizations. The average conference includes 100 to 200 scholars. The minimum budget for the conference and social program is 1.5 million USD.

ILGA World’s strategic plan includes securing “resources to ensure the sustainability of ILGA World’s operations through an increase in partnerships and diversity of funding sources.”

Objective of the consultancy

The main objectives of the consultancy are to:

  1. collaborate with the Conference Fundraising team on the funding strategy for the 2022 ILGA World Conference – mapping initiatives to be implemented before, during and after the event
  2. author funding requests to corporation and foundations
  3. facilitate in-person meetings with potential funders for ILGA World
  4. make funding asks and secure funding partners for a total of 500,000 USD

Please see the Terms of Reference to learn more about the scope of the consultancy, expected outputs and deliverables, and key background documents.


Required expertise and qualification

The person responsible for the assignment shall be a freelance consultant whose services will be provided to ILGA World. The consultant shall have the support of contact persons at ILGA World throughout their project.

The ideal consultant would have proven experience in assisting non-profits, international organizations, or companies in the private sector in planning fundraising strategies for global events. This experience should include diverse and community-led events with budgets between 1 and 5 million USD. In addition, the consultant will have a proven track record with corporate partnerships and sponsorship activation.

Strong assets:

  • Current relationship maintenance and management with multi-national and national companies with headquarters or primary offices in California, and more broadly, the USA
  • Current and past relationships and experience securing medium and large gifts from individuals ($5,000 to $100,000)

LGBTI D/deaf and disabled people; lesbian and bisexual people; intersex persons; trans, gender-diverse, and non-binary persons; and indigenous persons are especially encouraged to apply. ILGA World strives to increase the inclusion and participation of people from diverse LGBTI communities in our work. Only qualified candidates will be contacted.

We encourage bidders to mention their background and experiences in their application, and we guarantee that all information will be held confidential.


Application process and time plan

Bids should be sent by 12 July 2021, 23:59 PM Central European Summer Time (NEW DEADLINE!).

  • Bidders should provide a quote for the completion of all work with their application.
  • The maximum budget amount available for the assignment is CHF 24,000, including any travel costs that may arise.
  • The compensation shall be paid monthly and upon receipt of an invoice. A 10% holdback will be included in the contracting agreement to be paid upon completing all sponsorship activations and submitting a final consultancy report by 31 July 2022.

Joint bids by a group of consultants or agencies are possible, as long as the consultancy leader is indicated.

The bid should contain

  • the bidder’s curriculum vitae
  • a portfolio including excerpts of the most relevant fundraising asks and grant applications created by the bidder, and of the bidders most recent, successful event-fundraising results
  • Detailed quote of consultancy costs (all costs shall be provided in CHF, excluding VAT).

Bids are to be submitted by e-mail to J. Andrew Baker, ILGA World’s Donor Relations coordinator, MEL & IT, at [email protected]. Please write “ILGA World conference fundraising” in the subject line of the email. Any questions can be directed by e-mail to [email protected].

The successful consultant will be contacted by 16 July 2021.

If you do not receive a reply by that deadline, your bid has not been selected. ILGA World does not offer any compensation for any of the work included in the bids that will not be selected.

Evaluation criteria for the bids are listed in the Terms of Reference.