ILGA World Conference 2022 – second mailing

Dear ILGA World member, dear friend,
our World Conference is now only ten weeks away!

On 17 January 2022, we wrote to you with the first mailing.

On behalf of ILGA World’s Executive Board, we are now pleased to send you this second mailing, with the preliminary agenda of the conference and the various proposals and nominations received from member organisations and the Board.

AGENDA AND PROGRAMME

The Conference will have a full programme with over 100 sessions and 17 pre-conferences over five days. Several other exciting pre-conferences and side-events will be part of our  five days in Long Beach, not to mention the soon-to-be-announced social programme curated by the It Gets Better Project, our host organisation!

LGBTIQ activists from all around the world will be leading sessions, and our youth will be front and centre in the whole event.

The business of governing ILGA World will also take place in Constitutional, Finance, and Candidate sessions. Follow this link to access the draft agenda of the ILGA World General Meeting! Our membership has an active part to play in shaping the future of the organisation: the conference is a unique opportunity to get involved in our governance, elect our leadership, have a say on our rules and structure, and collectively chart ways to advance equality worldwide!

To help our membership play an active part in all this process, we have recently released a practical guide to our General Meeting. Make sure to also check out this infographic to keep abreast of upcoming deadlines along the road towards our World Conference!

Beyond the General Meeting, the final detailed programme for the full five days of the conference and pre-conferences will be sent with the final agenda three weeks prior to the conference (the third mailing), but a rough draft can be found here. Although the programme is still subject to many changes in the coming weeks, we hope it will give you a general flavour of what is coming, and encourage you to register for the conference if you haven’t done so yet!

PROPOSALS and NOMINATIONS

In this message you will also find links to the following documents:

* Proposals for amendments to the Constitution and Standing Orders of ILGA World, following the call for proposals of 17 January 2022.

There are amendments submitted by:

• member organisations and Regional Executive Boards
• the ILGA World Executive Board: proposal 01 | proposal 02

* Nominations received for open Board positions, namely

• two co-Secretaries General
• Chair of the Bisexual Steering Committee
• Chair of the Intersex Steering Committee
• Chair of the Trans Steering Committee
• Chair of the Women Steering Committee
• Chair of the Youth Steering Committee,

and

• the alternates for all the above

as submitted by member organisations following the call for nominations of 17 January 2022.

* The proposal by the Board for the revision of the membership fees

Note that bids to be the city and host organisation(s) for the 31st World Conference will be shared in the third mailing. The deadline to submit bids for the host city and organisation is 21 March 2022.

ILGA World members now have four weeks to react to these documents and send amendments regarding the proposed changes to the Constitution and Standing Orders to [email protected] by 21 March 2022.

If you wish to make amendments to proposals, please follow the instructions provided in the “Guidelines to Submit Proposals”.

FEES, VOTES AND PROXIES

Members are reminded that only full members who are up to date with payments of the membership fees are entitled to vote at the conference. Every full member organisation will have two votes and may nominate a proxy (if unable to attend the conference). [Standing Order 6.3]

“A full member organisation which is not represented at the Conference, and which would otherwise be entitled to vote may nominate a person attending the Conference or one of the Steering Committees to exercise by proxy the votes to which the organisation is entitled, in accordance with SO6.” [Standing Order 5.1]

You can email your proxies at [email protected]  by using this template.

Organisations that are attending the conference must still designate their representatives who will vote on their behalf. Please use the first part of the Proxy form to designate your representatives who will then vote on behalf of your organisation.

SCHOLARSHIPS

In the last mailing, we announced that we are granting over 100 scholarships for the Conference in LA Long Beach.

We have supported scholars from 89 countries and territories; over 80% of scholars are from the Global South. In total, we are expecting a maximum of 600 people to join the conference!

SUMMARY OF UPCOMING IMPORTANT DATES

21 March 2022: deadline to

• register for the conference (paying participants – see below for late registration)
• submit bids to host the 2024 World Conference
• submit amendments to proposals.

Members have until 21 March 2022 to propose amendments to the proposals for Constitutional and Standing Orders changes sent with this mailing. These are to be sent to [email protected]. The Constitution and Standing Orders change proposals, and any proposed amendments to these changes, will be sent to all members in the third and final mailing three weeks prior to the conference. The proposals and any amendments will be discussed and voted on at the ILGA World Conference in LA Long Beach from 2 to 6 May 2022.

11 April 2022: third and final mailing – including final conference and workshop programmes

18 April 2022: late registration deadline for paying participants

REGISTER NOW

Please make sure you register by 21 March 2022!

For Covid-19 safety, conference participation will be limited to 600 persons.
Places are given on a first-come first-served basis. Register early to avoid disappointment!

For all registrations: https://worldconference.ilga.org/register-now

Consult our Covid-19 safety protocols here https://worldconference.ilga.org/covid-19

For those who need a visa, apply for your visa immediately. There are potentially long delays to get a US visa.

Thank you for your contribution so far, and we look forward to welcoming you all in LA Long Beach!

In solidarity,

Luz Elena Aranda and Tuisina Ymania Brown,
ILGA World Co-Secretaries General