ILGA World Conference 2024: third mailing

The purpose of the Chairing Pool is to “manage the General Assembly and will ensure the smooth running of the General Assembly to preserve order and to ensure that the business of the General Assembly is completed.” (SO 3.1).

The Chairing Pool “of a minimum of 6 people, including 2 elections officers. At least two members of the Chairing Pool should be women. All members of the chairing pool shall be from full member organisations. The Chairing Pool will include one person from the host organisation.” (SO 3.2).

According to Standing Order 3.4, “The Chairing Pool as proposed by the Executive Board will be approved by a simple majority of delegates of full member organisations at the first plenary session. Until this time, the General Assembly will be managed by the Executive Board.”

Notification as to the time and place of above-mentioned meeting will be given to the delegates on the conference programme and upon their arrival at the venue of the Conference. In addition, all conference attendees will receive a daily newsletter, sent to the email they used to register for the conference, with notifications about the programme for the day – including details mentioned about the above-mentioned meeting.

This third mailing functions as the publication of the final agenda for the General Assembly, as set out in the Standing Orders (SO 2.1). The Chairing Pool shall “decide the order in which proposals, workshop recommendations and other agenda items shall be dealt with at each of the plenary sessions (the “order of business”), subject to the approval of Conference” (SO 3.7.1).

Presentation of candidates and elections shall take place during a plenary session, which will be announced by the Chairing Pool.

Each candidate has prepared a candidate form setting out their experience and their motivation for running. This form also has details on how to contact the candidate if your organisation has questions for them prior to voting. You can find all these candidate forms here. (NOTE: the password to access individual candidate forms is supplied to member organisations only)

Four (4) nominations were received by the deadline of 20 August 2024 for the positions of Co-Secretaries General. The presentation of candidates and elections shall take place during a plenary session, which will be announced by the Chairing Pool.

Each candidate has prepared a candidate form setting out their experience and their motivation for running. This form also has details on how to contact the candidate if your organisation has questions for them prior to voting. You can find all these candidate forms here. (NOTE: the password to access individual candidate forms is supplied to member organisations only)

• Chair of the Women’s Steering Committee: 3 nominations received
• Chair of the Trans Steering Committee: 3 nominations received
• Chair of the Intersex Steering Committee: 2 nominations received
• Chair of the Bisexual Steering Committee: 3 nominations received
• Chair of the Youth Steering Committee: 3 nominations received.

Presentation of candidates and elections shall take place during a plenary session, which will be announced by the Chairing Pool.

Each candidate has prepared a candidate form setting out their experience and their motivation for running. This form also has details on how to contact the candidate if your organisation has questions for them prior to voting. You can find all these candidate forms here. (NOTE: the password to access individual candidate forms is supplied to member organisations only)

The report from the Executive Board will be presented and voted on during the first plenary, on Wednesday 13 November 2024. This report is found in the annual reports of ILGA World for 2022 and 2023.

The report from the Committees will be presented and voted on during the first plenary, on Wednesday 13 November 2024. These reports are found in the annual reports of ILGA World for 2022 and 2023.

Proposals for amendments to the Constitution and Standing Orders of ILGA World sent with the second mailing can be found here:

• member organisations
• regional Executive Boards
• the ILGA World Executive Board

No further amendments to proposals were submitted by the deadline of 1 October 2024.

All proposals will be presented and discussed in the relevant governance workshops (see the final programme for details).  All proposals will be voted on during the plenaries in the last plenary session on Friday 15 November 2024.

The current Constitution and the Standing Orders can be downloaded from here.

In Cape Town, ILGA World’s new Strategic Plan 2025-2029 will be discussed and put to a vote. The draft plan has been developed by the Board following consultation with members, staff and other stakeholders throughout the past 12 months.

A proposed strategic plan for your consideration was circulated in the second mailing: follow this link to download it. Since then, we received two new proposed amendments by the 1 October 2024 deadline: please find them here.

These will be considered during a workshop in Cape Town. This will be the last opportunity to discuss the draft Strategic Plan and make final, hopefully minor changes before the final vote at the conference.

Accounts for 2022 and 2023 are available here, while the indicative budget for 2024 is available here. The documents will be presented in the Finance workshop and voted on during the last plenary on Friday 15 November 2024.

No proposal for any change in the membership fee structure was sent.

The 2022 General Assembly voted to task the ILGA World Board to appoint the new auditors. The Office conducted a full procurement for an auditing firm in 2023 and have selected Price Waterhouse Coopers (PWC) as a new ILGA World auditor starting from January 2024. The board has voted to appoint PWC as an auditor on 1 December 2023 in Geneva during an in-person session.

There is no proposal for any change in the auditor. Therefore Price Waterhouse Coopers (PWC) is confirmed as the auditor.

According to our Constitution (C4.4), “Applications for full or associate members which are in conformity with the aims and objectives in this constitution shall be accepted by the Executive Board, subject to final decision by the General Assembly.” The list of approved member organisations will be made available before the beginning of the General Assembly.

To keep the membership’s ownership and investment in the organisation and its main global event, ILGA World asked its member organisations to bid to be the host of the next World Conference.

Member organisations submitted four bids by the deadline of 1 October 2024 to host the next ILGA World Conference in 2026 or 2027.

Prospective hosts will be given the opportunity to present their candidacy at the conference, and this is when our global membership will vote in a democratic process on where the next ILGA World Conference will be held.

Bids are supplied unedited, as the Chairing Pool received them, and are listed here in alphabetical order: 01 | 02 | 03 | 04 (removed). (NOTE: the password to access these bids is supplied to member organisations only)

Bids are submitted and presented by member organisations. ILGA World does not vet the feasibility or endorse any of the submitted proposals.  Member organisations will have the opportunity to express their views on the bids in the respective governance workshop and with their vote at the General Assembly.

The Board will propose to vote on a motion to remove from the commercial registry of the Canton of Geneva the names of former Board members whose term has now ended. The Board also proposes to nominate new committee members without signing authority: their names would be added based on the election results at the General Assembly. Please access the draft resolution here.

To be determined.